How To Rename A Document Library In Sharepoint?
If you are a SharePoint user, you know that document libraries are an essential part of the platform. But what if you need to rename an existing document library? Renaming a document library in SharePoint can be a tricky process, so in this article we’ll provide a step-by-step guide on how to do it correctly. From understanding the process of renaming a document library to the steps you need to take, this guide will provide all the information you need to successfully rename your document library in SharePoint. So let’s get started!
- Open the document library in SharePoint.
- From the ribbon, click on the “Library” tab.
- Click on “Library Settings.”
- Under the “General Settings” section, click on “Rename document library.”
- Enter the new name for the document library and click “OK.”
How to Rename a Document Library in SharePoint
SharePoint document libraries are a great way to organize and store documents in one central location. But what happens when you need to rename a document library? Here, we’ll walk you through the steps of how to rename a document library in SharePoint.
Steps to Rename a Document Library in SharePoint
1. Access the Library Settings Page
The first step in renaming a document library in SharePoint is to access the library settings page. To do this, click on the gear icon in the upper right-hand corner of the page and select “Library Settings” from the drop-down menu.
2. Edit the Document Library Name
Once you’re in the library settings page, scroll down to the “General Settings” section and click on “Rename Library.” This will open a new window where you’ll be able to edit the document library name and click “OK” to save the changes.
3. Confirm the Changes
After you’ve clicked “OK” in the previous step, you’ll be taken back to the library settings page where you’ll see a confirmation message that the document library name has been successfully changed.
4. Update Permissions
Once the document library name has been changed, it’s important to update any existing permissions to ensure that the users who need access to the library still have it. To do this, click on the “Permissions for this document library” link in the “Permissions and Management” section of the library settings page.
5. Change the Document Library URL
If you’ve changed the name of the document library, you’ll also need to update the document library URL to ensure that users can still access the library. To do this, click on the “Advanced Settings” link in the “General Settings” section of the library settings page. On the Advanced Settings page, you’ll be able to edit the document library URL and click “OK” to save the changes.
6. Update Document Library Web Parts
If you’ve added any web parts to your SharePoint site that link to the document library, you’ll need to update them to ensure that they still work properly. To do this, open the page where the web part is located and edit the web part settings to update the link to the document library.
7. Test the Changes
Once you’ve made all of the necessary changes, it’s important to test them to make sure that everything is working properly. To do this, open the document library in a new window and make sure that you can access all of the documents and that the permissions are set up correctly.
8. Notify Users of the Changes
If you’ve changed the name of the document library or the permissions, it’s important to notify users of the changes so that they know what to expect when they access the library. To do this, you can send out an email to all of the users who have access to the library.
9. Monitor the Document Library
Once the changes have been made, it’s important to monitor the document library to ensure that everything is working properly. This can be done by regularly checking the library settings page and reviewing any user feedback.
10. Troubleshoot Issues
If you’re having any issues with the document library, such as users not being able to access the documents or permissions not being set up correctly, it’s important to troubleshoot the issue as soon as possible. To do this, you can review the library settings page and the relevant web part settings to make sure that everything is set up correctly.
Frequently Asked Questions
What is a SharePoint document library?
A SharePoint document library is a special type of SharePoint list that is used to store and share files. It is like a folder on a computer’s file system, but it can also be used to store other types of content, such as images and documents. Document libraries provide a way to easily store and share files in a central location, and they offer features such as version control, check-out and check-in, and access control.
SharePoint document libraries are easy to create and manage, and they provide a useful way to store and share files in an organized manner. They can be used for both personal and collaborative purposes, and they are an essential part of any SharePoint site.
How do I rename a document library in SharePoint?
Renaming a SharePoint document library is easy and can be done in just a few steps. First, open the document library in SharePoint and click the Library tab. Then, click the Library Settings button and select the “Rename” option. Enter the new name for the document library and click the “OK” button.
Once the document library has been renamed, the new name will be displayed in the SharePoint navigation pane and in the library view. All links to the document library will also be updated to reflect the new name. It is also important to note that the URLs for the files in the document library will not be affected by the change.
What are the benefits of renaming a document library in SharePoint?
Renaming a document library in SharePoint is a great way to keep your SharePoint site organized. It allows you to easily identify different document libraries and make it easy for users to find the files they need. It also provides an easy way to reorganize your document libraries as your needs change.
Renaming a document library in SharePoint can also help to improve the usability of the site. By providing an easily recognizable name for each document library, users can quickly find the files they need without having to search through multiple libraries. This can help to improve the user experience and make it easier for users to find the files they need.
What are some best practices for renaming a document library in SharePoint?
When renaming a document library in SharePoint, it is important to choose a name that is both descriptive and easy to remember. A good practice is to choose a name that is relevant to the content of the document library, such as “Marketing Documents” or “HR Policies”.
It is also important to avoid using punctuation or special characters in the name of the document library. These can cause issues when users try to access the document library, and they can also be difficult to remember. Additionally, it is important to keep the name of the document library as short and descriptive as possible.
What happens if I rename a document library in SharePoint?
When you rename a document library in SharePoint, all links to the document library will be updated to reflect the new name. Additionally, the new name will be displayed in the SharePoint navigation pane and in the library view. However, the URLs for the files in the document library will not be affected by the change.
It is important to note that renaming a document library in SharePoint does not affect the content of the library. All files and folders in the library will remain intact, and users will still have access to the same content they had before the document library was renamed.
Rename a document library in SharePoint can be a quick and simple process that can help you to better organize your documents. By following the steps outlined in this article, you can quickly and easily rename a document library in SharePoint, making it easier to find your documents and keep your team organized. With the right tools and knowledge, SharePoint can be a great asset for your organization.
