How To Save Outlook Contacts?

Are you looking for a way to save your Outlook contacts and keep them safe for future use? With the right guidance and step-by-step instructions, you can be sure that your Outlook contacts will be safely stored and easily accessible whenever you need them. In this article, we’ll outline the simple process of saving Outlook contacts to ensure that your contacts are always just a few clicks away. Let’s get started!

How to Save Outlook Contacts?

How to Backup Outlook Contacts

Backing up Outlook contacts is a great way to keep important information safe and secure. Whether you are a business user or a home user, backing up your Outlook contacts will save you time and effort if anything ever happens to your Outlook data. In this article, we will discuss the different methods for backing up Outlook contacts, including exporting, syncing, and using third-party tools.

Exporting is the simplest way to back up Outlook contacts. You can export your Outlook contacts as a Comma Separated Values (CSV) file, which can be opened in any text editor or spreadsheet program. This method allows you to easily create a backup of your contacts, which can be stored on a USB drive or other external storage device.

Exporting Outlook Contacts

Exporting Outlook contacts is a straightforward process that only takes a few steps. First, open Outlook and select the contacts you want to export. Then, go to the “File” menu and select “Export.” From the dialogue box, choose “Comma Separated Values (Windows)” and select the folder where you want to save the file. Once you have selected the folder, click “OK” to begin the export process.

You can also customize the export process by selecting only certain fields or contacts to be included in the export. To do this, select “Advanced” in the export dialogue box and choose the fields and contacts you want to include. Once you have made your selections, click “OK” to begin the export.

Syncing Outlook Contacts

Syncing Outlook contacts is another way to back them up. You can sync your Outlook contacts with an online service such as Google Contacts or iCloud, which will keep a copy of your contacts in the cloud. This is a great way to ensure that your contacts are always safe and secure, as they can be accessed from any device with an internet connection.

To sync your Outlook contacts, you need to first set up an account with the online service you want to use. Once your account has been set up, open Outlook and go to the “File” menu. Select “Account Settings” and then go to the “Data Files” tab. Select the “Add” button and choose the account type you want to use for syncing. Enter your account information and select “OK” to begin the syncing process.

Using Third-Party Tools

Using third-party tools is the most secure way to back up your Outlook contacts. These tools provide additional features such as encryption, automatic backups, and the ability to restore your contacts if they are ever lost or corrupted. Many of these tools are free, while others require a subscription fee.

To use a third-party tool, you need to download and install the software on your computer. Once the software is installed, open it and select the Outlook account you want to back up. The software will then create a backup of your contacts and store them in a secure location. You can also set up automatic backups and restore your contacts if needed.

Restoring Outlook Contacts

Restoring Outlook contacts is just as easy as backing them up. If you have exported your contacts to a CSV file, you can open the file in Outlook and import the contacts. If you have synced your contacts with an online service, you can open the service and download the contacts. And if you have used a third-party tool, you can use the tool to restore your contacts.

Restoring from CSV File

If you have exported your Outlook contacts to a CSV file, you can easily restore them. First, open the CSV file in a text editor or spreadsheet program. Then, copy the contents of the file and paste them into a new Outlook contact list. Once the contacts have been copied, go to the “File” menu in Outlook and select “Import.” Select “Comma Separated Values (Windows)” and then select the folder where the CSV file is stored. Finally, click “OK” to begin the import process.

Restoring from Online Service

If you have synced your Outlook contacts with an online service, you can easily restore them. First, open the online service and log in to your account. Then, go to the “Contacts” tab and select the contacts you want to restore. Finally, select the “Download” button and choose the file format you want to use. Once the file has been downloaded, open it in Outlook and begin the import process.


Backing up Outlook contacts is an important step in keeping your data safe and secure. Whether you choose to export, sync, or use a third-party tool, the process is easy and straightforward. With the right method, you can ensure that your Outlook contacts are always backed up and ready to be restored if needed.

Related Faq

1. What are Outlook contacts?

Outlook contacts are contact information for people in your address book. This includes their name, email address, phone number, address, and other information. It can also include a picture of the person or their company logo. Outlook contacts allow you to quickly and easily access information about the people in your address book.

2. How do I save Outlook contacts?

There are several ways to save Outlook contacts. You can save them individually by clicking the ‘Save’ button next to each contact. You can also save multiple contacts at once by selecting them and then clicking the ‘Save As’ button. This will create a single file containing all the selected contacts. You can also create a contact group and save that group as a single file.

3. What file type do Outlook contacts save as?

Outlook contacts are saved as a file with a .pst extension. This file type can be used by other applications, such as Microsoft Excel and Microsoft Word, to access the contacts. It’s important to note that this file type is not compatible with all applications.

4. How often should I save my Outlook contacts?

It’s important to save your Outlook contacts regularly. This ensures that all your contact information is up to date and accurate. It’s recommended that you save your contacts at least once a week. This will ensure that any changes you make to your contacts are saved.

5. How do I back up my Outlook contacts?

Backing up your Outlook contacts is a great way to make sure that your contact information is secure and that you don’t lose any important data. To back up your Outlook contacts, you can either save them as a .pst file or export them to a different file type, such as a .csv file.

6. How do I restore Outlook contacts?

If you need to restore Outlook contacts, you can do so by importing the backed-up file. To do this, open the Outlook contacts list and then click the ‘Import/Export’ button. Then select the file type that you want to import and click ‘OK’. The contacts will then be imported and added to your Outlook contacts list.

How to Import and Export Contacts in Outlook

Saving your Outlook contacts is essential for keeping your essential contacts at hand. With the tips provided in this article, you should now have all the information you need to save contacts to your Outlook account. From backing up your contacts to exporting them as a .csv file, you now have the tools to successfully save your Outlook contacts. So, start saving today and never worry about losing your important contacts again!