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How to Send Email From Microsoft Word?

Emailing documents from Microsoft Word can be a convenient way to quickly send important documents to colleagues, clients, and others. But if you haven’t used Word to send an email before, it may seem daunting. If you’re looking to learn how to send email from Microsoft Word, you’ve come to the right place. In this guide, we’ll take you step-by-step through the process so you can begin sending emails from your Word documents in no time.

Sending an Email from Microsoft Word

Microsoft Word makes it easy for users to create and send emails directly from the document. This is a great way to quickly share documents with others without having to leave the Word program. With a few simple steps, users can easily send emails from Word with just a few clicks.

Step 1: Open the Outlook Program

The first step in sending an email from Microsoft Word is to open the Outlook program. This program is included with the Microsoft Office suite and can be found in the Start menu. Once Outlook is opened, users can create an email account and login with their username and password.

Step 2: Compose an Email

Once Outlook is open, users can compose an email. This can be done by selecting the “Compose” button located at the top of the Outlook window. This will open a new window where users can enter the recipient’s email address, the subject, and the body of the email.

Step 3: Insert the Document

Once the email is composed, users can insert the document they want to send into the email. This can be done by selecting the “Insert” button located at the top of the email window. This will open a new window where users can select the document they want to insert. Once the document is selected, it will be inserted into the email.

Step 4: Send the Email

Once the document is inserted, users can send the email. This can be done by selecting the “Send” button located at the top of the email window. This will send the email to the recipient.

Step 5: Open the Sent Email

Once the email is sent, users can open the sent email. This can be done by selecting the “Sent” folder located at the bottom of the Outlook window. This will open a list of sent emails where users can find the recently sent email.

Few Frequently Asked Questions

Q1. What is the procedure to send an email from Microsoft Word?

A1. The process of sending an email from Microsoft Word is quite easy. First, open Microsoft Word by double-clicking on its icon or selecting it from the Start menu. Then, create or open the document you want to send. After that, click on the File tab, followed by the Share option. Select the Email option from the Share menu and choose the method for sending the document. You can either send it as an attachment or as the body of the email. Finally, provide the necessary details such as the recipient’s email address and click Send. The document should be sent successfully.

Q2. What are the required steps to attach a file to an email from Microsoft Word?

A2. The first step is to open Microsoft Word. Then, select the document or file you would like to attach to the email and click on the File tab. From the Share menu, select Email and choose Attach as a Copy option. You will be prompted to enter the recipient’s email address. Finally, click on Send and the file will be sent as an attachment.

Q3. What are the advantages of sending an email from Microsoft Word?

A3. Sending an email from Microsoft Word offers a number of advantages. Firstly, it allows you to quickly and easily attach documents, spreadsheets, and other files to the email. This eliminates the need to use an external software such as a third-party email client. Secondly, it allows you to track the progress of the email, such as when it was sent and when it was opened by the recipient. Finally, it provides a convenient way to quickly send emails without having to switch between different applications.

Q4. Is it possible to send an email from Microsoft Word without attaching a file?

A4. Yes, it is possible to send an email from Microsoft Word without attaching a file. To do this, open Microsoft Word and select the document or file you want to email. Then, click on the File tab followed by the Share option. Select Email and choose Send as the Body option. Finally, provide the necessary details such as the recipient’s email address and click Send. The document should be sent without any attachments.

Q5. How can I save an email I sent from Microsoft Word?

A5. To save an email sent from Microsoft Word, open Microsoft Word and click on the File tab. Select the Share option followed by Email. In the Email window, click on the Sent Items folder. This will display all the emails sent from Microsoft Word. Right-click on the email you want to save and select the Save As option. Finally, select a location to save the email in and click on Save.

Q6. Is it possible to send an email to multiple recipients from Microsoft Word?

A6. Yes, it is possible to send an email to multiple recipients from Microsoft Word. To do this, open Microsoft Word and select the document or file you want to email. Then, click on the File tab followed by the Share option. Select Email and choose the option to send to multiple recipients. Enter the email addresses of the recipients and click Send. The document should be sent to all the recipients successfully.

Concluding, sending email from Microsoft Word is an easy and efficient way to communicate with friends, colleagues, and clients. With the right tools and a few clicks, you can send an email in a matter of minutes. From creating a new email to attaching documents, you can use Microsoft Word to take care of all of your email needs.