How To Send Large Files Via Outlook?

Are you stuck trying to send large files via Outlook? You’re not alone. With the ever-increasing size of files and the limited space available on email servers, sending large files through Outlook can be a complex and time consuming task. But don’t worry – with a few tricks and tips, you can learn how to send large files via Outlook quickly and easily. In this guide, we’ll walk you through the process step-by-step so you can start sending large files with ease.

Sending Large Files via Outlook

Sending large files via Outlook is a great way to share data quickly and securely with colleagues and partners. With Outlook, you can send files of up to 20 MB in size without having to use third-party services. This article covers the steps on how to send large files via Outlook.

Set up an Outlook Account

In order to send large files via Outlook, you will need to set up an Outlook account. To do this, go to the Outlook website and click on the “Sign Up” button. Follow the on-screen instructions to set up your account. Once your account is set up, you can use it to send large files.

Compress the File

If your file is larger than 20 MB, you will need to compress it before sending it. Compressing the file will reduce its size and make it easier to send. To compress the file, open it in a file compression program such as WinZip or 7-Zip. Once the file is compressed, you can proceed to the next step.

Attach the File to an Email

Once the file is compressed, you can attach it to an email. To do this, open Outlook and create a new email. Then, click the “Attach” button and select the compressed file. Once the file is attached, you can add a message and send the email.

Share a OneDrive Link

If you want to send a file that is larger than 20 MB, you can use OneDrive to share the file. To do this, upload the file to your OneDrive account and then share a link to the file in the email. This will allow the recipient to download the file without having to attach it to the email.

Use a Third-Party Service

If you need to send a file that is larger than 20 MB, you may need to use a third-party service such as Dropbox or Google Drive. These services allow you to upload large files and share a link to the file in the email. This is a great way to send large files without having to attach them to the email.

Send Multiple Files at Once

If you need to send multiple files at once, you can create a ZIP file and attach it to the email. This will allow you to send multiple files in one email without having to attach them individually.

Eliminate Attachment Size Limits

Outlook has a default attachment size limit of 20 MB. If you need to send a file that is larger than 20 MB, you can eliminate the attachment size limit by changing the settings in Outlook. To do this, open Outlook and go to the “Options” menu. Then, go to the “Advanced” tab and change the attachment size limit to “No Limit”.

Send Large Files Securely

When sending large files, it is important to make sure that the files are sent securely. To do this, you can use a secure file transfer service such as SendSafely or SecurelySend. These services will encrypt the files before sending them, ensuring that they are safe from prying eyes.

Send Large Files via Outlook

Sending large files via Outlook is a great way to quickly and securely share data with colleagues and partners. With Outlook, you can send files of up to 20 MB in size without having to use third-party services. This article covered the steps on how to send large files via Outlook.

Related Faq

Q1. How do I send a large file via Outlook?

A1. Sending large files via Outlook is relatively easy. First, open your Outlook email, create a new message, and attach the large file to the message. To attach the file, click “Attach File” in the message window. Find the file you wish to attach, select it, and click “Insert.” Once the file is attached, enter the recipient’s email address in the “To” field, and click “Send.” The Outlook attachment size limit is typically 20 MB, so if your file is larger than that, you’ll need to use an alternative solution.

Q2. What are the alternative solutions for sending large files via Outlook?

A2. If the file you need to send is larger than the Outlook attachment size limit, you have a few options. You can upload the file to a cloud storage service such as Google Drive or Dropbox, and share the link with the recipient. You can also use a file-sharing service like WeTransfer or Hightail. With these services, you can upload the file and share the download link with the recipient.

Q3. What are the advantages of using cloud storage services?

A3. Cloud storage services offer a number of advantages over sending large files via email. First, you don’t need to worry about the attachment size limit, as the files are stored on the cloud, not sent through email. Secondly, you can easily share the files with multiple people at once, as opposed to having to send them one at a time. Finally, the files in the cloud are secure, meaning that only those you’ve shared the files with can access them.

Q4. What are the disadvantages of using file-sharing services?

A4. File-sharing services, while convenient, also have some drawbacks. First, you may find that the services limit the size of the files you can upload and share. Secondly, the services may restrict the number of files you can send at once or the length of time they are available for download. Finally, depending on the service, you may have to pay a fee if you need to send large files or if you need additional features.

Q5. What is the best way to ensure that my files are secure when sending them?

A5. The best way to ensure that your files are secure when sending them is to use encryption. Encrypting your files will make them unreadable to anyone who doesn’t have the encryption key, so you can be sure that the files will remain secure in transit. Cloud storage services typically offer encryption as an additional layer of security.

Q6. How can I make sure that my files are received?

A6. To make sure that your files are received, you can use a feature called read receipts. Read receipts are available on most email programs and allow you to track when an email with an attachment is opened. This ensures that you know when the recipient has received the file and also provides you with an indication of when they have viewed it.

How to Send Big Files with Outlook

Sending large files via Outlook is an easy and efficient way to share important information and documents with colleagues and clients. It allows you to quickly and securely send large files with minimal effort, ensuring that your recipients can access the files without any issues. Whether you’re sending a single large file or multiple smaller files, Outlook is an ideal choice for sharing large files. With just a few steps, you can be sure that your files will arrive safely and securely.