How To Unsend A Message On Outlook?

Are you ever in a situation where you’ve sent an email and wish you could take it back? Outlook has made this possible with the introduction of the “unsend” feature. In this article, we’ll show you how to unsend a message on Outlook and help prevent you from sending that email you wish you hadn’t.

How to Recall a Message on Outlook?

Organizations that use Microsoft Outlook for email communications typically have the ability to recall sent messages. The recall feature allows you to retract emails you’ve already sent, preventing recipients from seeing the content of the message. The message recall feature can be used for both internal emails sent within the organization, as well as external emails sent to contacts outside the organization. In this article, we’ll explain how to recall a message on Outlook.

Check the Eligibility of the Recipient

Before recalling a message on Outlook, it’s important to check the eligibility of the recipient. The ability to recall an email on Outlook depends on the type of email account the recipient has. If the recipient has a Microsoft Exchange account, then it’s possible to recall a message. However, if the recipient has an Outlook.com account, then the message cannot be recalled.

Another factor to consider is the timing of the message recall. The message recall feature only works if the recipient hasn’t yet read the email. If the recipient has already opened the email, then the recall feature will not work.

Understand the Consequences of a Message Recall

It’s important to understand the consequences of a message recall before using the feature. When you recall a message on Outlook, the recipient will receive a notification that you’ve recalled the message. The notification will include the original subject line of the message, as well as a message stating that the email has been recalled.

In addition, the recipient will still be able to access the content of the original message. The recall feature does not delete the message from the recipient’s inbox – it simply notifies them that you’ve recalled the message.

How to Recall a Message on Outlook

To recall a message on Outlook, open the Sent Items folder in the Outlook application. Locate the message you want to recall, right-click on it, and select the “Recall This Message” option from the menu. In the Recall Message window, select either “Delete unread copies of this message” or “Delete unread copies and replace with a new message”.

If you choose the first option, Outlook will delete any unread copies of the message, but won’t send a notification to the recipient. If you choose the second option, Outlook will delete unread copies of the message and replace it with a new message. This new message will be sent to the recipient, notifying them that you’ve recalled the original message.

Check the Status of the Recall

Once you’ve recalled a message, you can check the status of the recall by opening the Sent Items folder and clicking on the “Recall Status” column. This column will show the status of the recall for each message, such as “Recall successful” or “Recall failed”.

Recall Multiple Messages at Once

If you need to recall multiple messages on Outlook, you can use the “Select All” option to select multiple messages. Then, right-click on the selected messages and select the “Recall This Message” option from the menu. This will allow you to recall multiple messages at once.

Conclusion

The message recall feature in Outlook is a useful way to retract emails you’ve already sent. Before using the recall feature, it’s important to check the eligibility of the recipient and understand the consequences of a message recall. To recall a message on Outlook, open the Sent Items folder, select the message, and select the “Recall This Message” option from the menu. You can also recall multiple messages at once using the “Select All” option.

Few Frequently Asked Questions

Q1. What is Outlook?

A1. Outlook is a Microsoft product that provides email, calendar, contact, and task management services. It is commonly used by businesses and individuals for personal and professional communication. Outlook integrates with other Microsoft products, such as Office and SharePoint, as well as third-party applications. Outlook can be accessed from the web, or from a desktop or mobile device.

Q2. How do I unsend a message on Outlook?

A2. To unsend a message on Outlook, you will need to use Outlook’s “Recall Message” feature. To access this feature, open the message you want to unsend and click the “Actions” menu. Then, select “Recall This Message.” You will then be given the option to delete the message from the recipient’s inbox or replace the message with a new one.

Q3. What happens when I unsend a message on Outlook?

A3. When you unsend a message on Outlook, the message will be deleted from the recipient’s inbox and they will no longer be able to view it. If you choose to replace the message with a new one, the recipient will receive the new message instead of the original.

Q4. Is there a time limit for unsending a message on Outlook?

A4. Yes, there is a time limit for unsending a message on Outlook. If the recipient has already read the message, the Recall Message feature will not work. Additionally, the feature will only work if the message has been sent within the past five minutes.

Q5. Can I unsend an email from a mobile device?

A5. Yes, you can unsend an email from a mobile device. To do this, you will need to use the Outlook app. Open the message you want to unsend and tap the “More” button. Then, select “Recall This Message” and follow the prompts to delete or replace the message.

Q6. Are there any risks associated with unsending a message on Outlook?

A6. Yes, there are risks associated with unsending a message on Outlook. If the recipient has already read the message, the Recall Message feature will not work and the message will remain in their inbox. Additionally, if the message has been forwarded to other recipients, the Recall Message feature will not work and the message will remain in their inboxes as well.

How to Recall/Cancel a Sent Email in Outlook

Unsending a message on Outlook is a great way to avoid any possible embarrassment in sending out emails that may not have been intended. In conclusion, it is important to remember that Outlook offers a variety of options to help us manage our emails, including the ability to unsend messages. With a few simple steps, you can quickly and easily unsend any message you may have accidentally sent.