How To Upload Large Files To Sharepoint?
Uploading large files to SharePoint can be a daunting task. It requires patience, technical know-how, and the right tools to make sure your files are uploaded successfully. But don’t worry – with the right guidance, you can easily learn how to upload large files to SharePoint quickly and securely. In this article, we’ll discuss the best methods for uploading large files to SharePoint, as well as provide tips and tricks to make the process easier. So, if you’re ready to learn how to upload large files to SharePoint like a pro, then let’s get started!
- Go to your SharePoint site, and select the library in which you wish to upload the file.
- Click the “Upload” button on the ribbon.
- Select the “Files” option, then click “Upload”.
- Browse to the file you wish to upload and select it.
- Click the “Open” button.
- The file will begin uploading and you will see the progress bar.
- Once the file has uploaded, click the “Done” button.
Uploading Large Files To SharePoint
SharePoint is a cloud-based platform used by organizations to store, share, and collaborate on documents, with the ability to upload large files up to 10 GB in size. The process of uploading large files to SharePoint is fairly straightforward, though there are a few steps to keep in mind to ensure a successful upload.
Check Your File Size
The first step to uploading large files to SharePoint is to check the size of the file you’re trying to upload. SharePoint has a maximum file size limit of 10 GB, so if your file is larger than that, it will not be able to be uploaded. If your file is larger than this size limit, you will need to compress the file or break it into smaller parts to be uploaded.
Create a Library
In order to upload large files to SharePoint, you will need to create a library to store your files. To create a library, first log into your SharePoint account and navigate to the site where you want to upload your files. Once you are on the site, click on the “Library” tab on the left-hand side of the page. From here, select “Create a Library,” and give it a name and description.
Upload Your File
Once your library has been created, you can begin uploading your file. To do this, navigate to the library you just created and select the “Upload” option at the top of the page. This will open up a window where you can select the file you want to upload and then click “Open.”
Check Upload Status
Once your file has been uploaded, you can check the status of the upload. To do this, navigate to your library and select “View Upload Status” from the menu on the left-hand side of the page. This will open up a window where you can view the progress of the upload and any errors or warnings that have occurred.
Share Your File
Once your file has been uploaded successfully, you can share it with other users. To do this, navigate to your library and select “Share” from the menu on the left-hand side of the page. This will open up a window where you can add users or groups to share the file with.
Download the File
Once you have shared the file with other users, they will be able to download it. To do this, they will need to navigate to your library and select the “Download” option at the top of the page. This will open up a window where they can select the file they wish to download and then click “Download.”
Edit the File
If the users you have shared the file with have the necessary permissions, they will be able to edit the file. To do this, they will need to navigate to your library and select the “Edit” option at the top of the page. This will open up a window where they can make changes to the file and then click “Save.”
Check In the File
Once the users have finished editing the file, they will need to check in the file. To do this, they will need to navigate to your library and select the “Check In” option at the top of the page. This will open up a window where they can enter a comment and select the option to check in the file.
Check Out the File
If you need to make changes to the file, you will need to check out the file first. To do this, navigate to your library and select the “Check Out” option at the top of the page. This will open up a window where you can enter a comment and select the option to check out the file.
Versioning
If you need to keep track of the changes that have been made to the file, you can enable versioning. To do this, navigate to your library and select the “Versioning” option from the menu on the left-hand side of the page. This will open up a window where you can select the versioning settings you want to use.
Delete the File
If you no longer need the file, you can delete it. To do this, navigate to your library and select the “Delete” option at the top of the page. This will open up a window where you can confirm that you want to delete the file.
Frequently Asked Questions
Q1. What is SharePoint?
A1. SharePoint is a cloud-based collaboration platform developed by Microsoft. It is designed to help businesses and teams share information, manage projects, and collaborate on documents. SharePoint also provides users with a secure platform to store and share documents, and to access them from anywhere. SharePoint is an ideal platform for businesses to securely store and share large files.
SharePoint also allows users to create workflows, set up alerts and notifications, and to customize their sites with customizations and branding. With SharePoint, users can quickly create a private environment for their team to collaborate and share documents.
Q2. How do I upload large files to SharePoint?
A2. There are several ways to upload large files to SharePoint. The most common way is to drag and drop the file onto the document library. This method allows you to quickly upload the file to the document library without having to navigate through the SharePoint site. You can also use the “Upload Multiple Files” option to select multiple files at once and upload them all at once.
Another way to upload large files to SharePoint is to use the “Create Site” option. This option allows you to create a new site in SharePoint and then upload files directly to it. This is a great way to quickly upload multiple large files without having to go through the SharePoint site. You can also use the “Manage Site” option to manage existing sites and upload large files to them.
Q3. What file size can I upload to SharePoint?
A3. The maximum file size you can upload to SharePoint is 15GB, although this can be changed depending on your organization’s policies. SharePoint also supports multiple file formats, including Microsoft Office documents, PDFs, images, and videos.
If you are trying to upload a file larger than 15GB, you can use the “Create Site” option to create a new site and upload your file directly to it. This is a great way to quickly upload large files without having to go through the SharePoint site. You can also use the “Manage Site” option to manage existing sites and upload large files to them.
Q4. Is there any way to compress large files before uploading them to SharePoint?
A4. Yes, you can compress large files before uploading them to SharePoint. Compressing files can reduce the file size, making it easier to upload them to SharePoint. There are several free tools available online, such as 7-Zip, that can compress files for you.
You can also use the “Create Site” option to create a new site and upload your compressed files directly to it. This is a great way to quickly upload large files without having to go through the SharePoint site. You can also use the “Manage Site” option to manage existing sites and upload large files to them.
Q5. What security measures are in place to protect files uploaded to SharePoint?
A5. SharePoint has several security measures in place to protect files uploaded to the platform. All files uploaded to SharePoint are encrypted and stored securely. SharePoint also uses role-based access control so that only authorized users can access the files. Additionally, SharePoint supports two-factor authentication for added security.
SharePoint also offers users the ability to set up alerts and notifications. This allows users to be notified when a file is uploaded, downloaded, or edited. This way, users can ensure that only authorized users have access to their files. SharePoint also offers users the ability to customize their sites with customizations and branding. This allows businesses to ensure that their sensitive data is secure and that only authorized users have access to it.
In conclusion, uploading large files to SharePoint can be a challenge, but the process does not have to be complicated. By utilizing the drag-and-drop feature, storage limits for SharePoint, and making sure you have the correct permissions, you can successfully upload any large file to SharePoint. With a few easy steps, you can easily share your large files with colleagues and other team members.
