How To Add Columns In Sharepoint?

Are you looking for ways to add columns to your SharePoint document library? If so, you’ve come to the right place. In this guide, we’ll walk you through the steps for adding columns to a SharePoint document library, so you can start organizing your documents more effectively. With just a few clicks, you’ll be on your way to organizing and managing your documents in no time.

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How to Add Columns in SharePoint?

SharePoint is Microsoft’s cloud-based collaboration platform that enables businesses to store, share, and manage content securely. It is a great tool for teams to collaborate and manage projects efficiently. One of the key features of SharePoint is its ability to add columns. This article will explain how to add columns in SharePoint.

Step 1: Understand the SharePoint Columns

SharePoint columns are used to organize the data stored in a SharePoint list or library. Columns can be used to store text, numbers, dates, and other types of data. They are also used to filter and sort the data stored in a SharePoint list or library.

Step 2: Create Your Columns

Once you understand the basics of SharePoint columns, you can begin creating them. To create a column, go to the list or library you want to add it to and click the “+ Add column” button. You will be presented with a list of column types to choose from. Select the type of column you would like to create, give it a name, and click “Save”.

Step 3: Set the Column Properties

Once you have created your columns, you can set their properties to further customize them. To do this, click on the column and then click “Edit properties”. This will open a window where you can set the column’s properties such as whether it is required, its default value, and its display format.

Step 4: Add the Columns to Your View

Once your columns are created and configured, you can add them to your view. To do this, go to the list or library and click the “Modify view” button. This will open a window where you can select the columns you would like to add to your view. Once you have selected the columns, click “OK” to save your changes.

Step 5: Sort and Filter Your Columns

Once your columns have been added to your view, you can sort and filter them. To sort your columns, click on the column header and select the sort order. To filter your columns, click the “Filter” button and select the filter criteria.

Step 6: Share Your Columns

Once your columns are configured, you can share them with other users. To do this, go to the list or library and click the “Share” button. This will open a window where you can enter the names of the users you would like to share the columns with.

Step 7: Manage Your Columns

Once your columns are shared, you can manage them by clicking the “Manage” button. This will open a window where you can edit the properties of your columns, delete columns, and add new columns.

Step 8: Publish Your Columns

Once you are satisfied with your columns, you can publish them to make them available to other users. To do this, go to the list or library and click the “Publish” button. This will open a window where you can select the columns you would like to publish. Once you have selected the columns, click “OK” to save your changes.

Step 9: Monitor Your Columns

Once your columns are published, you can monitor them by clicking the “Monitor” button. This will open a window where you can view the usage of your columns and make changes if needed.

Step 10: Delete Your Columns

If you no longer need your columns, you can delete them by clicking the “Delete” button. This will open a window where you can select the columns you would like to delete. Once you have selected the columns, click “OK” to save your changes.

Related Faq

What is Sharepoint?

Sharepoint is a web-based platform developed by Microsoft that is designed to facilitate collaboration and information sharing amongst teams within an organization. It provides a secure platform in which users can create and edit documents, store and share data, and communicate with one another.

Sharepoint also has a range of features that allow users to customize their experience and create a workspace tailored to their own needs, such as the ability to add columns.

How do I add columns in Sharepoint?

Adding columns to a Sharepoint site is a simple process. First, navigate to the ‘Lists and Libraries’ page for the site and select the list or library that you want to add columns to. On the ribbon at the top of the page, select ‘Create Column’ from the ‘Settings’ tab.

In the ‘Create Column’ dialogue box, enter the name of the column and select the type of data that it will contain. Sharepoint supports a range of column types, including text, numbers, dates, and more. Once you have selected the desired type and entered the name, click ‘Create’ to add the new column to the list or library.

What types of data can be added to columns in Sharepoint?

Sharepoint supports a range of different data types that can be added to columns, including text, numbers, dates, and more. It also supports more complex data types such as currency, choice, look-up, and hyperlinks. When creating a column, you can select the type of data you want to store in it, allowing you to tailor your workspace to suit your needs.

Once the column has been created, you can also edit the settings for it to further customize the data type. This includes setting restrictions such as minimum and maximum values, required entries, and more. You can also set up calculations to automatically update values in the column, allowing for a more efficient workflow.

Are there any limitations to adding columns in Sharepoint?

Yes, there are certain limitations to adding columns in Sharepoint. First, there is a limit of 30 columns per list or library. Additionally, the total size of all columns within a list or library cannot exceed 8,000 bytes. This means that if you have a lot of data in the columns, you may need to reduce the size of the data or split it across multiple lists or libraries.

Another limitation is that the total number of items in a list or library cannot exceed 2,000,000. If you need to store more than this, you will need to create a separate list or library for the additional items. Lastly, Sharepoint has a limit of 10,000 lookup columns that can be created for a single list or library.

How do I delete a column from a Sharepoint list or library?

Deleting a column from a Sharepoint list or library is a simple process. First, navigate to the ‘Lists and Libraries’ page for the site and select the list or library that contains the column you want to delete. On the ribbon at the top of the page, select ‘Modify Columns’ from the ‘Settings’ tab.

On the ‘Modify Columns’ page, select the column you want to delete and click the ‘Delete’ button. Once you have confirmed the deletion, the column will be removed from the list or library. Be aware that any data stored in the column will also be deleted, so it is important to ensure that you have a backup of any important data before deleting the column.

SharePoint Online Adding a Column

Adding columns to Sharepoint is an easy and effective way to organize and store data. With the help of the drag-and-drop feature, columns can be quickly created and customized. This allows for more control over how data is organized and accessed. With Sharepoint, users can manage and store their data in an efficient and secure manner. The ability to quickly and easily add columns to Sharepoint makes it a great tool for businesses and organizations of all sizes.