How To Move Folders Within Sharepoint?

Moving folders within SharePoint can seem like an intimidating task, especially if you are new to the platform. But don’t worry, as this article will provide you with simple, step-by-step instructions to securely move folders within your SharePoint site. Whether you need to move a folder to a different library, site, or even a different tenant, you will be able to find the solution you need here. So let’s get started!

How to Move Folders within SharePoint

SharePoint is a powerful platform for businesses and organizations to manage and store data in a secure, accessible manner. It can be used to store documents, photos, and other files, as well as to collaborate and communicate with colleagues and customers. In addition, it’s possible to move folders within SharePoint, allowing you to organize and manage your data more efficiently. Here’s a step-by-step guide on how to move folders within SharePoint.

Step 1: Navigate to the Folder

The first step in moving folders within SharePoint is to navigate to the folder you wish to move. If you’re unsure of the location, use the search function to quickly locate it. Once you’ve located the folder, click on it to open it.

Step 2: Open the Move Dialog Box

Once you’ve opened the folder, click on the “Move” button in the ribbon. This will open the Move dialog box.

Step 3: Select Destination for the Folder

In the Move dialog box, you’ll need to select the destination for the folder. This can either be another folder within SharePoint, or it can be an external location such as an external hard drive or cloud storage. Once you’ve selected the destination, click on the “Move” button to complete the process.

Step 4: Confirm the Move

Once you’ve clicked on the “Move” button, a confirmation window will appear. This window will display the folder’s new location and ask you to confirm the move. Click on the “Move” button to confirm the move, or click on the “Cancel” button to cancel the process.

Step 5: Access the Moved Folder

Once the move has been confirmed, the folder will be moved to its new location. To access the moved folder, click on the “Recent” tab in the ribbon. This will display a list of recently moved folders, including the one you just moved. From here, you can click on the folder to open it.

Step 6: Delete the Original Folder

If you wish, you can delete the original folder from its previous location. To do this, navigate back to the original folder location and select the folder. Then, click on the “Delete” button in the ribbon. This will open a confirmation window, asking you to confirm the deletion. Click on the “Delete” button to delete the folder, or click on the “Cancel” button to cancel the process.

Step 7: Verify the Move

To verify that the folder was successfully moved, navigate to its new location and open it. This should open the folder in its new location, verifying that the move was successful.

Tips for Moving Folders within SharePoint

Organize Folders into Relevant Categories

When organizing folders within SharePoint, it’s important to group them into relevant categories. This will make it easier to find the files and folders you need, as well as to keep your data secure.

Use the Search Function to Locate Folders

The search function can be used to quickly locate files and folders within SharePoint. This can save you time when moving folders, as you won’t need to manually search for them.

Use Tags to Organize Folders

Tags can be used to organize folders within SharePoint. This will make it easier to find the files and folders you need, as well as to keep your data secure.

Create a Backup of Your Files

Before moving folders within SharePoint, it’s important to create a backup of your files. This will ensure that you have a copy of your data in case anything goes wrong during the move.

Check Permissions Before Moving

It’s important to check the permissions of the files and folders you’re moving. This will ensure that the users who need access to the files and folders have the appropriate permissions.

Test the Move Before Making it Permanent

Before making the move permanent, it’s important to test the move. This will ensure that the files and folders are moved correctly, and that the users who need access to them have the appropriate permissions.

Be Careful when Moving Folders

When moving folders within SharePoint, it’s important to be careful. Moving folders can affect the security and accessibility of your data, so it’s important to take your time and double check that everything is correct before making the move permanent.

Frequently Asked Questions

What is SharePoint?

SharePoint is a web-based application platform developed by Microsoft that is designed to help organizations collaborate and share information. It provides a secure and centralized repository for documents and other content, as well as tools for creating and managing websites, project management, workflow automation, data visualization, and more.

SharePoint is used by businesses of all sizes, from small to large, to manage and store data, documents, and other content, as well as to collaborate with colleagues and customers. It is also used by government agencies and educational institutions.

How do I move folders within SharePoint?

In order to move folders within SharePoint, you must first open the folder that you want to move. Once the folder is open, click on the “Actions” menu at the top of the page, then select “Move or Copy” from the drop-down list. You will then be able to choose a destination folder and click “OK” to move the folder.

It is also possible to move folders within SharePoint using drag-and-drop. To do this, simply click and hold the folder you want to move, and then drag it to the destination folder. Once you have the folder in the desired location, release the mouse button to move the folder.

What are the benefits of moving folders within SharePoint?

Moving folders within SharePoint can help you keep your content organized and easily accessible. By moving folders, you can group related documents together, making it easier to find what you need. Additionally, you can also make use of SharePoint’s document versioning features to keep track of changes and ensure important documents are up to date.

Moving folders can also help to improve collaboration, as it allows multiple users to work on the same documents or projects without having to constantly switch between folders. This can save time and help to ensure that everyone is working on the same version of the document.

Are there any risks to moving folders within SharePoint?

When moving folders within SharePoint, there is always the risk of accidentally moving or deleting important documents or data. It is important to take the time to make sure that the documents you are moving are the ones you want to move, and that they are being moved to the correct folder.

Additionally, it is important to ensure that all users are informed of any changes that have been made to the document repository, as this will help to ensure that everyone is working on the same version of the document. This can be done by sending out notifications to all users who have access to the folder.

How can I ensure that folders are moved correctly within SharePoint?

In order to ensure that folders are moved correctly within SharePoint, it is important to take the time to check that the destination folder is correct. Additionally, it is also important to check that the documents have not been accidentally moved or deleted.

It is also important to make sure that all users are informed of any changes that have been made to the document repository, as this will help to ensure that everyone is working on the same version of the document. This can be done by sending out notifications to all users who have access to the folder.

Moving folders within SharePoint can seem intimidating at first, but it doesn’t have to be! By following the steps outlined in this article, you can successfully move folders around in SharePoint with ease. Whether you’re a seasoned SharePoint professional or just getting started, taking the time to familiarize yourself with the process will save you time and stress in the long run. With a little bit of effort, you can quickly and safely move your folders within SharePoint and get back to the important task of managing your documents.