How To Send A Powerpoint That Is Too Big?

Are you trying to send a Powerpoint presentation to a client but don’t know how to do it because the file is too big? Sending large files can be a challenge, but don’t worry! There are plenty of ways to send a Powerpoint that is too large for your email. In this article, we will look at the best ways to send large Powerpoint files, so you can get your presentation delivered quickly and securely.

Sending a Large PowerPoint File

PowerPoint presentation files can quickly become too large to email. When PowerPoint presentations become too large to email, you will need to utilize other methods of sending the file. There are several methods available to send a large PowerPoint file, including compressing the file, using a file-sharing service, or burning the file to a disc.

Compressing the PowerPoint File

PowerPoint files can be compressed to reduce the file size. Compressing a file reduces the file size by eliminating unnecessary data and using compression algorithms to minimize the file size. To compress a PowerPoint file, select the “Save as” option, then select the “Reduce File Size” button. When compressing the file, it is important to check the “make compatible with” option to ensure that the file is compatible with the recipient’s version of PowerPoint.

Another way to compress a file is to zip it. Zipping a file creates a single file that contains multiple files. To zip a PowerPoint file, select the “Send To” option, select “Compressed (zipped) folder”, then enter a name for the zipped file and click “OK”.

Using a File-Sharing Service

Using a file-sharing service is a good way to send a large PowerPoint file. File-sharing services allow you to upload files to a remote server, then share the files with other users. The recipient can then download the file from the file-sharing service. Popular file-sharing services include Dropbox, Google Drive, and OneDrive.

Burning the File to a Disc

Burning a file to a disc is a good way to send a large PowerPoint file. Burning a file to a disc creates a CD or DVD that can be mailed or delivered in person to the recipient. To burn a file to a disc, insert a blank CD or DVD into the disc drive, then select the “Burn” option. Select the “Burn” button, then enter a name for the disc and click “OK”.

Conclusion

Sending a large PowerPoint file can be a challenge, but there are several methods available to send the file. Compressing the file, using a file-sharing service, or burning the file to a disc are all good options for sending a large PowerPoint file.

Frequently Asked Questions

What is the ideal file size for a PowerPoint presentation?

The ideal file size for a PowerPoint presentation should be 10 MB or less. Anything larger than this can be difficult to send via email, or slow down the presentation when running it. It is also helpful to keep in mind that the file size can increase when adding audio, video, and images to the presentation.

What methods can be used to reduce the size of a PowerPoint?

To reduce the size of a PowerPoint, there are several methods that can be used. One of the most common is to compress the images within the presentation. This can be done by going to the “Format” tab and selecting “Compress Pictures”. Additionally, reducing the resolution of images, deleting any unnecessary slides, and compressing audio and video files can help reduce the file size.

How can I send a large PowerPoint presentation?

One of the most effective ways to send a large PowerPoint presentation is to use a file sharing service such as Dropbox or Google Drive. These services provide users with the ability to upload large files and share them with others. Additionally, many email providers also have file size limits, so it may be necessary to use a file sharing service if the file is too large to send via email.

What are some other ways to share a PowerPoint presentation?

In addition to using file sharing services, there are other ways to share a PowerPoint presentation. One option is to upload the presentation to a website or cloud storage service, such as Microsoft OneDrive. This will allow the presentation to be accessed by anyone with the link. Additionally, some providers allow users to embed the presentation into a webpage, allowing for easy access and sharing.

What are the benefits of sending a PowerPoint electronically?

Sending a PowerPoint electronically has several benefits. First, it allows for easy and quick sharing of the presentation. Instead of having to print out the slides, the presentation can be sent in an email or shared via a file sharing service. Additionally, electronic PowerPoint presentations can easily be edited and updated, which is not possible with printed versions.

What are the drawbacks of sending a PowerPoint electronically?

The main drawback of sending a PowerPoint electronically is the potential for the file size to be too large. If the PowerPoint is too large, it can be difficult to send via email or slow down the presentation when running it. Additionally, some file sharing services may have size limits, which can limit the ability to send large PowerPoints.

Sharing large PowerPoint presentations by Chris Menard

Sending a large Powerpoint file may seem like a challenge, but with the right tools and techniques, it can be a breeze. With the help of cloud storage, file compression, and email attachment size limits, you can ensure that your Powerpoint presentation reaches its destination quickly and smoothly. Now that you know how to send a Powerpoint that is too big, you can confidently share your presentations with the world.