How To Track Changes In Sharepoint Excel?

Are you a SharePoint user looking for an easy way to track changes in your Excel spreadsheets? If yes, then you’re in the right place! In this article, we’ll explore how to use SharePoint to keep track of changes in your Excel spreadsheets and make sure your data remains up to date and secure. We’ll also look at the different ways you can monitor changes, as well as the benefits of using SharePoint to keep track of your data. By the end of this article, you’ll have a clear understanding of how to keep tabs on your Excel spreadsheets using SharePoint. Let’s get started!

How to Track Changes in Sharepoint Excel?

Tracking changes in Sharepoint Excel is an important part of any document management system. It’s important to keep track of who is making changes to your documents and when those changes are being made. With Sharepoint Excel, you can easily keep track of changes to your documents while still maintaining the integrity of the document. In this article, we’ll explain how to track changes in Sharepoint Excel.

Understanding Sharepoint Excel

Sharepoint Excel is a powerful, cloud-based document management system. It allows users to collaborate on documents in real-time and track document changes. This makes managing documents much easier and more efficient. Sharepoint Excel also allows users to store documents securely in the cloud, ensuring that they remain safe even if the computer they are stored on is lost or damaged.

Tracking Changes in Sharepoint Excel

Tracking changes in Sharepoint Excel is easy. First, open the document you want to track changes in. Then, click on the “Review” tab in the ribbon menu. This will open up the “Track Changes” window.

In the “Track Changes” window, you can select the changes you want to track, such as insertions, deletions, and formatting changes. You can also select which users you want to track changes for. Once you’ve selected the options you want, click “OK.”

Reviewing Changes in Sharepoint Excel

Once you’ve enabled tracking changes in Sharepoint Excel, you can review the changes that have been made. To do this, click on the “Review” tab again. Then, click on the “Changes” button. This will open the “Changes” window, which will show all of the changes that have been made to the document.

In the “Changes” window, you can view the changes that have been made and who made them. You can also accept or reject the changes. Once you’ve reviewed the changes, you can click “Close” to close the “Changes” window.

Turning Off Track Changes in Sharepoint Excel

Once you’ve finished reviewing the changes, you can turn off tracking changes in Sharepoint Excel. To do this, click on the “Review” tab again. Then, click on the “Track Changes” button. This will open the “Track Changes” window.

In the “Track Changes” window, you can uncheck the “Track Changes” checkbox. Then, click “OK.” This will turn off tracking changes in Sharepoint Excel.

Comparing Versions in Sharepoint Excel

In addition to tracking changes in Sharepoint Excel, you can also compare versions of the document. To do this, click on the “Review” tab again. Then, click on the “Compare” button. This will open the “Compare” window.

In the “Compare” window, you can select two versions of the document to compare. You can then view the differences between the two versions. Once you’ve compared the versions, you can click “Close” to close the “Compare” window.

Protecting Documents in Sharepoint Excel

Sharepoint Excel also allows you to protect documents from being changed. To do this, click on the “Review” tab again. Then, click on the “Protect” button. This will open the “Protect” window.

In the “Protect” window, you can select the type of protection you want to apply to the document. You can choose to protect the document from being edited, printed, or copied. You can also choose to password-protect the document. Once you’ve selected the protection you want, click “OK.”

Sharing Documents in Sharepoint Excel

Sharepoint Excel also allows you to easily share documents with other users. To do this, click on the “Share” button in the ribbon menu. This will open the “Share” window.

In the “Share” window, you can select which users you want to share the document with. You can also choose whether the users can edit the document or just view it. Once you’ve selected the users and permissions, click “Share.”

Activity Reports in Sharepoint Excel

Sharepoint Excel also allows you to view activity reports for documents. To do this, click on the “Review” tab again. Then, click on the “Activity Report” button. This will open the “Activity Report” window.

In the “Activity Report” window, you can view a list of all the changes that have been made to the document. You can also view a list of all the users who have accessed the document. Once you’ve reviewed the activity report, you can click “Close” to close the “Activity Report” window.

Recovering Deleted Documents in Sharepoint Excel

Sharepoint Excel also allows you to recover deleted documents. To do this, click on the “Review” tab again. Then, click on the “Recover” button. This will open the “Recover” window.

In the “Recover” window, you can select the document you want to recover. You can then select where you want to save the recovered document. Once you’ve selected the document and the save location, click “Recover.”

Backing Up Documents in Sharepoint Excel

Sharepoint Excel also allows you to easily back up documents. To do this, click on the “Review” tab again. Then, click on the “Backup” button. This will open the “Backup” window.

In the “Backup” window, you can select which documents you want to back up. You can then select where you want to save the backup files. Once you’ve selected the documents and the save location, click “Backup.”

Conclusion

Tracking changes in Sharepoint Excel is an important part of any document management system. With Sharepoint Excel, you can easily keep track of changes to your documents, review changes that have been made, turn off tracking changes, compare versions, protect documents, share documents, view activity reports, recover deleted documents, and back up documents.

Frequently Asked Questions

What is SharePoint Excel?

SharePoint Excel is a web-based spreadsheet application created by Microsoft for storing, organizing, and displaying data. It is part of the SharePoint suite of applications, which is used to create and manage websites, documents, and other forms of data. With SharePoint Excel, users can create and store spreadsheets, sort and filter data, and share information with other users.

How Does SharePoint Excel Track Changes?

SharePoint Excel has a feature that allows users to track changes in the spreadsheet. This feature records changes made to the spreadsheet, including changes in formatting, formulas, and contents. It also keeps a record of who made the changes, when they were made, and what the changes were. This tracking feature helps users keep track of the changes made to the spreadsheet and provides an audit trail of changes.

How Do You Turn On the Track Changes Feature in SharePoint Excel?

To turn on the track changes feature in SharePoint Excel, users need to click the “Review” tab in the ribbon. At the top of the ribbon, users will find the “Track Changes” button. To turn on tracking, users need to click on this button. Once tracking is turned on, all changes made to the spreadsheet will be recorded in the “Changes” tab in the ribbon.

What Are the Benefits of Using the Track Changes Feature in SharePoint Excel?

Using the track changes feature in SharePoint Excel can provide multiple benefits. It can help users keep track of changes made to the spreadsheet, which can be especially helpful when multiple users are working on the same spreadsheet. It can also provide an audit trail of changes, which can be used to review and troubleshoot any issues that may arise. Additionally, tracking changes can be used to compare different versions of a spreadsheet over time.

How Can You Accept or Reject Changes Tracked in SharePoint Excel?

Once changes are tracked in SharePoint Excel, users can review the changes and accept or reject them as needed. To accept or reject changes, users need to click on the “Changes” tab in the ribbon. Here, users can view all of the changes made to the spreadsheet and accept or reject them one at a time. Alternatively, users can click the “Accept All” or “Reject All” button to accept or reject all of the changes at once.

Tracking changes in Sharepoint Excel is an essential part of any successful project, allowing you to keep tabs on all changes made to a document and ensure that mistakes are avoided. By understanding the different features of Sharepoint Excel, such as the Track Changes tool, you can easily monitor and audit changes to your documents and keep them organized. With this knowledge, you’ll be able to work smarter and more efficiently, making the process of tracking changes in Sharepoint Excel easier than ever.